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Administrative Assistant - College of Business, Leadership, and Ethics
Location:
La Crosse, WI
Description:
Viterbo University is accepting applications for a Administrative Assistant for the College of Business, Leadership, and Ethics. The Administrative Assistant reports directly to the Dean of the College of Business, Leadership, and Ethics. The Administrative Assistant is a full-time, 12-month, non-exempt hourly position eligible for employee benefits. Essential Duties and Responsibilities: Provide phone coverage and screen calls for appropriate handling. This includes handling service issues or complaints by directly managing or forwarding to the appropriate parties Order office supplies, verify invoices, and research new deals and suppliers Prepare, gather, and distribute necessary materials (agenda, supplies, etc.) for each college/department meeting Attend, take notes, and record minutes at meetings Review incoming correspondence, compose response letters, assist with emails, and other correspondence Maintain all necessary calendars, invitations, and meeting rooms. Maintain schedules and manage meetings, projects, and priorities for the leadership team of the Dahl School of Business, including the Dahl School of Business Industry Advisory Board Schedule meetings and travel for the dean, including prioritizing meetings and communicating all relevant details to participants Track divisional budget spending and keep the Dahl School of Business leadership team informed. Assist the Dahl School of Business faculty and staff with administrative support of projects and presentations as requested, including the College ' s quarterly magazine, Contemplations Maintain administrative record keeping systems and processes. Serve as the liaison between other administrative assistants across campus Prepare documents and reports for internal and external meetings Support accreditation processes and grant applications as assigned by the Dahl School of Business leadership team Support the Dean ' s connection with the business community Supervise, delegate tasks, and approve time sheets for work-study students Serve as the contact person for the Physical Plant Other duties and responsibilities as assigned by the dean General Requirements/Qualifications: Associate degree preferred. 4 years of progressive experience in administrative/executive support Proficiency in communication platforms to include Zoom, Skype and Microsoft teams. Ability to multitask and prioritize work with demanding timeframes; Excellent professional oral and written communication skills, including tact and diplomacy. Must be authorized to work in the United States. Viterbo University is unable to sponsor or take over the sponsorship of the Employment Visa. To Apply : Please complete the online employment application form and upload a letter of interest, CV/resume, and three professional references. Review of Application: The review of applications will start middle of April and be ongoing until the position is filled. Hiring Manager Information: Diane Monahan, Dean of the College of Business, Leadership, and Ethics, Viterbo University, 900 Viterbo Drive, La Crosse, WI 54601. Position Benefits: Health Insurance Dental Insurance Long-Term Disability Life Insurance Supplemental life Insurance Flex Spending Plan Retirement plan - with 5% match after 1 year and 1,000 hours worked 15+ paid holidays Accrued vacation time Generous accrued sick time Employee Assistance Program Tuition remission/exchange - Spouse, and dependent children seeking their undergraduate degree. Employee seeking undergraduate courses and/or Master's degree. Employee wellness - Free onsite gym membership, discounted rates for family members. 10% off discount at Viterbo Bookstore Employee discount tickets (and guest) for the Fine Arts Center Opportunity to work remotely (up to 16 hours per week), compressed work week, and flex scheduling About the University: Viterbo University is a Catholic, Franciscan, liberal arts institution with an enrollment of nearly 3,000 students. Viterbo is located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful bluffs and coulees, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois. Diversity and Inclusion Statement: At Viterbo University, we value our inclusive climate and understand that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, constituencies, and those who will help us advance our diversity and inclusion initiatives aimed at creating a university that values student, staff, and faculty engagement in addressing issues of diversity and inclusiveness. Viterbo University provides equal employment opportunities to all employees and applicants for employment, encourages nominations and candidacy of historically underrepresented groups, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Viterbo University is an equal opportunity employer and encourages nominations and candidacy of historically underrepresented groups. Job Posted by ApplicantPro
Company:
Viterbo University
Posted:
May 1 on ApplicantPRO
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More About this Listing: Administrative Assistant - College of Business, Leadership, and Ethics
Administrative Assistant - College of Business, Leadership, and Ethics is a Clerical Administrative Assistant, Administrative Specialist Job at Viterbo University located in La Crosse WI. Find other listings like Administrative Assistant - College of Business, Leadership, and Ethics by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - College of Business, Leadership, and Ethics is a Clerical Administrative Assistant, Administrative Specialist Job at Viterbo University located in La Crosse WI. Find other listings like Administrative Assistant - College of Business, Leadership, and Ethics by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.